ADMINISTRATIVE ASSISTANT

Job Description:

Provide administrative support to senior leaders, including email correspondence and generation and distribution of memos, letters, spreadsheets, forms, and faxes

Plan, organize, and schedule company meetings in the office, off-site, and via videoconference

Coordinate domestic and international travel arrangements for employees

Maintain filing system, contact database, employee list, and inventory

Order and oversee office supplies and food deliveries for group meetings

Handle daily administrative duties and manage office operations to ensure smooth workflow

Maintain organized filing and documentation systems for both physical and digital records

Prepare letters, reports, forms, and other business documents accurately and timely

Manage incoming emails, phone calls, and correspondence to facilitate effective communication

Assist in preparing invoices, payment records, and expense claims to support financial processes

Organize supplier invoices and payment documents to maintain accurate financial records

Maintain records of company expenses and transactions for transparency and audit readiness

Assist with basic data entry and reconciliation to ensure financial data accuracy

Assist with purchasing and monitor office and outlet supplies to maintain stock levels

Liaise with suppliers to obtain quotations, place orders, and verify invoices for procurement accuracy

Follow up on delivery schedules and outstanding documents to ensure timely receipt of supplies

Coordinate with outlet managers and staff on administrative matters to support operational efficiency

Perform other ad hoc duties as assigned by management to meet business needs

Requirements:

Minimum degree or equivalent

Commerce Education Background is preferred

Proven administrative experience
Minimum 2-3 Years Physical working experience in construction related company

Strong time-management skills and multitasking ability

Aptitude for learning new software and systems

Comfortable handling confidential information

Excellent organizational skills and ability to priorities workload

Critical thinking and problem-solving skills, including the ability to manage conflicting work demands

Proficiency in MS Office

Knowledge of office management systems and procedures