Administrative Assistant

Company Background:

Dopamine Gems is a prestigious high-end jewelry brand based in Singapore, offering a collection of over 200 pieces in stock and expanding to more than 1,000 pieces across both Singapore and Hong Kong. The brand's exclusive collection showcases world-class pearls, reflecting exceptional quality and strength, with a strong emphasis on superior craftsmanship.

Known for its commitment to luxury and exclusivity, Dopamine Gems does not lend out its products, ensuring a level of rarity and prestige for its clientele. The boutique is situated in a prime location, featuring an opulent interior valued at 1.2 million SGD, complemented by premium furnishings worth over 1 million SGD. The sophisticated design of the space rivals those of major luxury brands, standing out in the industry.

The brand attracts an ultra-elite clientele, including celebrities and politicians, and has garnered attention through high-profile figures such as Fan Bingbing, who serves as the brand ambassador. Additionally, the grand opening of the store was attended by top Singaporean actress Zheng Huiyu, further solidifying Dopamine Gewms position in the luxury market. The company offers personalized, high-end services on a 1:1 basis, catering specifically to its select clientele with customized jewelry options.

Reporting to: Admin Manager

Eligibility: with Singapore PR status

Job Responsibilities:

• Assist with daily office administration tasks, including document filing, office supplies procurement, equipment maintenance, and workspace management to ensure smooth operations.
• Handle visitor reception, meeting room bookings, meeting arrangements, and travel coordination, providing efficient and professional support.
• Maintain vendor information, follow up on purchase orders, invoices, and payment processes to ensure timeliness and compliance.
• Support the management of company assets, including registration, labeling, and inventory checks to ensure asset security.
• Help organize internal team events, simple office decorations, holiday gifts, and coordinate logistics as needed.
• Provide additional administrative support as assigned by the supervisor, ensuring all tasks are handled with accuracy and organization.

Requirements:

• Diploma or Bachelor's degree in Administration, Business, Secretarial Studies, or related fields preferred.
• Around 3 years of relevant administrative experience, with basic knowledge in procurement, asset management, or office coordination.
• Must be a Singapore PR with a good understanding of local office culture and administrative practices.
• Detail-oriented, responsible, and capable of multitasking efficiently and systematically.
• Strong communication skills and a team player who can collaborate across departments.
• Proficient in Microsoft Office (Word, Excel, Outlook) with basic English writing and communication skills.