Administrative Assistant (Audit Support)

Company Overview

Alliance Assurance PAC is a practitioner-led audit firm specializing in statutory audits for SMEs and subsidiaries of listed companies in retail, manufacturing, and construction. We combine technical rigor with personalized service and value mentorship and growth.

Job Summary

You will provide administrative and operational support to the audit team, ensuring efficient handling of documentation and day-to-day audit engagement requirements.

Responsibilities

• Manage day-to-day administrative tasks to ensure smooth audit operations and support the audit team's workflow
• Prepare, organise, scan, print, and file audit-related documents to maintain accurate and accessible records
• Maintain electronic and physical filing systems for client and audit documents to enable quick retrieval
• Follow up with clients to obtain necessary documents and information to support audit engagements
• Prepare and format letters, schedules, reports, and other documents as requested by the audit team to facilitate audit processes
• Coordinate sending audit confirmations and correspondence to clients and relevant parties to ensure timely communication
• Track audit engagements, outstanding documents, and client requests to support timely completion of audits
• Assist in preparing invoices, quotations, and handling general administrative matters related to audits to support financial and operational tasks
• Maintain and update client records and internal administrative databases to ensure data accuracy and integrity
• Provide general office administrative support to enhance team efficiency and daily operations
• Perform other administrative and ad-hoc duties assigned by management to support audit functions and team needs

Required competencies and certifications

• Minimum GCE N/O-Level or equivalent
• Proficient in Mandarin to communicate effectively with Mandarin-speaking clients, as many clients primarily use Mandarin

Preferred competencies and qualifications

• Prior administrative or clerical experience to improve task efficiency and accuracy
• Proficient in Microsoft Word and Excel to prepare and manage audit documents effectively
• Strong organisational and time-management skills to handle multiple tasks and meet deadlines
• Attention to detail to ensure accuracy in documentation and records
• Effective communication skills to liaise clearly with auditors and clients
• Ability to work independently and manage multiple priorities efficiently
• Familiarity with accounting or audit environments is advantageous but not required