Administrative Assistant

The Opportunity

We are looking for a detail-oriented and organised Admin Assistant to support our training operations and ensure that administrative processes are handled accurately and efficiently.

Working Days: Monday to Friday (5 working days)
Working Hours: 8:30 AM - 5:30 PM
Work Arrangement: Full-time / Half-day options available
Location: Sin Ming Lane
Nearest MRT: Bright Hill MRT
Preferred Start Date: Immediate

Job Responsibilities

1. Invoice Processing

• Prepare and issue training-related invoices to clients and internal departments.

• Ensure invoices are accurate and sent out in a timely manner.

• Maintain proper records of invoices and related documentation.

2. Attendance & Assessment Records

• Track and verify trainee attendance for each training session.

• Ensure attendance records are complete and accurately maintained.

• Collect, review, and record assessment results for reporting and certification purposes.

• Follow up on any missing or incomplete attendance or assessment records.

3. Document Management

• Scan, organise, file, and maintain physical and digital training documents.

• Ensure documents are properly stored and easily accessible when required.

• Maintain confidentiality and comply with company data protection policies.

4. Certificate Handling

• Access training partner portals/gateways to download training certificates.

• Organise and maintain certificate records.

• Distribute certificates to trainees or clients as required.

• Follow up on any missing or pending certificates.

5. General Administrative Support

• Provide administrative support for training programmes and daily operations.

• Assist with scheduling, record keeping, data entry, and correspondence.

• Support the team with other administrative tasks as assigned.

Requirements

• Strong attention to detail and accuracy is essential.

• Good organisational and time-management skills.

• Intermediate computer skills with proficiency in Microsoft Office, particularly Microsoft Excel and Word.

• Able to work independently as well as in a team.

• Good communication and coordination skills.

• Responsible, reliable, and willing to learn.

• Immediate starters are preferred.

What We Offer

• Monday to Friday, 5-day work week.

• Convenient location near Bright Hill MRT.

• Full-time and half-day work arrangements available.

• Opportunity to gain experience in training administration and operations.