Job Overview:
The Office Administrator ensures the efficient daily operation of the office by managing administrative tasks, coordinating office activities, and providing support to management and staff. This role plays a key part in maintaining smooth communication and effective workflow across all departments.
Job Description:
- Manage daily administrative operations, including documents, emails, and correspondence.
- Coordinate with suppliers for office procurement and process expense reimbursements.
- Oversee vehicle management such as rental, maintenance, repairs, and insurance.
- Supervise office cleanliness, maintenance, and supplies inventory.
- Assist with reception duties and guest handling (training provided).
- Support the planning and coordination of company events.
- Assist in scheduling meetings, travel arrangements, and preparing reports or presentations.
- Provide administrative support to HR and Finance (e.g., attendance, timesheets, petty cash).
- Liaise with vendors, service providers, and building management.
- Ensure compliance with company policies and maintain organized records.
- Perform other ad-hoc duties as assigned by the manager.
Job Requirements:
- Degree or equivalent qualification in Business Administration or related field.
- Prior Singapore experience in office administration, reception, or event coordination preferred.
- Proficient in Microsoft Office (Word, Excel, PowerPoint, Outlook).
- Strong organizational and time management skills.
- Good communication and interpersonal abilities.
- Detail-oriented, proactive, and able to work both independently and in a team.
- 6 working days per week.
