Some of the things you'll be doing:
- Provide administrative support to the corporate secretarial team on various matters, including but not limited to:
- Updating of clients minutes book and internal database.
- Maintaining of files (including job files, vendor files and other files related to the Company's operations)
- Preparation of corporate secretarial documents
- Handling mails and courier services
- Assisting with billing matters including matching of invoices, preparation of payment vouchers and tracking of payment status. Manage/liaise with vendors or external parties whenever necessary
- Liaise with clients on general administrative matters
- Liaise and coordinate with internal and external parties, including solicitors and regulatory bodies when required
- Strengthen long-term relationships with our customers and business partners by providing excellent services
- Any other Ad-hoc duties as assigned
What technical skills, experience, and qualifications do you need
- 1 year of prior experience in similar administrative roles
- Ability to speak mandarin preferred as this role will involve coordination and speaking with Chinese clients and reviewing Chinese documents
- Able to multitask and work within tight timeline
- Detail oriented; demonstrates thoroughness and strong ownership of work
- Positive working attitude with pleasant personality
- Pro-active, self-motivated, independent and responsive
- Good interpersonal, organizational and communications skills
- Proficient in MS Office (MS Excel and MS Word)
