We are partnering with a leading global private bank to hire an Administrative Assistant to support their Private Wealth Management team. This role suits a proactive and highly organised individual who enjoys working in a fast-paced, professional environment and supporting senior stakeholders.
Please note that this is a 1 year renewable contract.
Key Responsibilities
- Provide comprehensive administrative support to bankers and the wider team
- Coordinate calendars, meetings, and internal workflows
- Manage travel planning and logistics
- Prepare and process expense claims and vendor invoices
- Handle day-to-day office administration, including:
Maintaining office supplies and equipment
Supporting new joiner seating and IT arrangements
Coordinating office moves when needed - Liaise with internal teams (IT, facilities, admin ops) to resolve operational matters
- Support visiting colleagues from regional and global offices
- Assist with ad-hoc administrative and operational tasks
Requirements
- 3-5 years of administrative experience, ideally within private banking, wealth management, or a financial services environment
- Strong organisational and prioritisation skills with the ability to manage multiple tasks
- Excellent communication and interpersonal skills
- Strong attention to detail and ability to work under pressure
- Proactive, resourceful, and able to work independently as well as in a team
- High level of professionalism and discretion
- Proficiency in MS Office, Outlook, and Teams
