Responsibilities
- Deliver endtoend administrative assistance to senior leaders and designated teams.
- Independently manage complex calendars, assessing priorities and making informed decisions on meeting scheduling and rescheduling based on urgency and business needs.
- Coordinate meetings involving internal colleagues and external parties, including arranging meeting spaces, access passes, and required technology.
- Prepare, gather, and circulate meeting materials; record and distribute meeting notes and followup actions when required.
- Organize detailed travel arrangements, including transport and accommodations, while balancing cost considerations, timing, and individual preferences.
- Prepare and submit expense claims accurately and promptly, monitoring reimbursement status as needed.
- Answer and screen telephone calls, recording clear and accurate messages.
- Act as the primary point of contact for the team or department.
Skills & Qualifications
- 1-3 years of admin/support experience. Preferably in the financial services space.
- Demonstrated ability to exercise sound judgment when handling complex or sensitive situations.
- Highly organized, with proven ability to prioritize workload and meet deadlines consistently.
- Serviceoriented approach with strong interpersonal skills and professionalism.
- Proficient in Microsoft Office and relevant business systems.
Desired Skills and Experience
Administrative support, office admin, secretarial, personal assistant, calendar management
