Administrative Accounts Executive

Administrative

-Answer Phone/Take Messages (Hi, Vision Empire)

-Mail, Parcel and Courier/Shipment - Collect mail, parcel courier and check mail every 2-3 days, arrange for courier or parcel

-Pantry, Stationery and Office equipment - Responsible for Pantry and Stationary Supplies, including all drinking water, snacks and disposable crockeries matters

-Printer - responsible for all company printing and printer issues, including but not limited to printing supplies, paper, maintanance and payment issues

-Season Parking and vehicle usage - Ensure monthly season parkings for all vehicle in the company are paid on time and the usage report is updated daily

-Attendance - Taking and accounting of all employee attendance in company on a daily basis, recording of all tardiness, MC and applicable Leaves

-Electric, Phone and Internet Monthly Bills - Ensure phone bill of company and Directors are settled on monthly basis

-Government Grant - successfully apply and get grant from government when instructed

-Training - arrange and ensure selected employees are sent for training when instructed

-Office Access - Update access list and ensure access is given only to authorized employees

-Safe Entry - Enforce and ensure all company employers/es strictly follow the safe entry requirements as dictated by the government

-Filing - ensure filing system in company is strictly enforced

-Preparation and update of SOP - take time and effort to setup, maintain and update all Standard Operating Procedures for admin duties

-Setting up of company email, printing of name card for relevant employees

Accounts

-Full set of accounts for IRAS, ACRA, GST, tax reporting

-Sales Order Processing - invoicing, payment and collection

-Procurement Processing - Issuing of PO, payment and logistics

-CPF, AIS, MOM Foreign Worker Levy are on time

-Petty Cash - maintenance and update of petty cash in the company

-Stock and Inventory - Ensure stocks reconcile at the end of each month

-Weekly AR and AP - Report of AR and AP to be done every month

-Weekly Bank Statement Reconciliation - ensure a weekly recouncillation is done

-Ensure Monthly report of Balance Sheet, Income Statement and Balance of Cash Flow