ADMINISTRATION MANAGER

Job Description & Requirements

Key Responsibilities

• Lead and coordinate office administrative operations, establishing policies, standard operating procedures (SOPs), and efficient record-keeping systems.

• Manage vendor contracts, service agreements, and procurement for office supplies, IT services, equipment maintenance, and facility utilities.

• Oversee office facility management, including lease administration, layout optimization, renovations, and office health and safety protocols.

• Supervise, train, and evaluate administrative support staff and front-desk personnel.

• Monitor administrative expenditure, maintain departmental budgets, and collaborate with finance for expense tracking and invoice approvals.

• Ensure regulatory compliance with local business permits, data protection guidelines, and corporate filing schedules.

• Coordinate company-wide logistical support for board meetings, corporate events, and internal operations.

Requirements

• Proven experience as an Administration Manager, Office Manager, or in a senior administrative operations role.

• Strong knowledge of office management procedures, vendor contract negotiation, and basic corporate financial principles.

• Proficiency in office productivity tools, ERP/CRM systems, and document management platforms.

• Exceptional organizational, leadership, and multi-tasking abilities with sharp attention to detail.

• Excellent interpersonal and business communication skills to interface effectively across departments and with external partners.

• Sound analytical and problem-solving skills to resolve facility or operational disruptions promptly.