ADMINISTRATION MANAGER

Scope of Work:

• Oversee and manage the full spectrum of administrative and office operations to ensure smooth and efficient daily operations.

• Supervise and guide the administrative and accounts team, ensuring tasks are completed accurately and on time.

• Manage office administration matters including document control, procurement of office supplies, vendor management and coordination of deliveries.

• Review and approve quotations, purchase orders, invoices and payments prior to management approval.

• Oversee basic accounting functions, including Accounts Receivable (AR), Accounts Payable (AP), bank reconciliations and monthly statements of account.

• Monitor and review the Company's bank transactions and cash flow.

• Coordinate and ensure timely submission of statutory requirements such as CPF contributions, IR8A, employee leave records and claims.

• Oversee payroll processing and ensure accuracy and confidentiality.

• Assist in month-end closing activities, including general journal entries and reconciliation schedules.

• Develop, review and improve administrative and accounting procedures to enhance operational efficiency.

• Provide support in HR-related matters, including staff records, onboarding and general HR administration.

• Plan, coordinate and support company events and internal activities.

• Handle ad-hoc administrative and operational duties as assigned by management.

Requirements:

• Diploma or Degree in Business Administration, Accounting or related fields.

• Minimum 3-5 years of relevant working experience in administration and/or accounts, preferably in a managerial or supervisory role.

• Strong leadership and people management skills.

• Good knowledge of basic accounting principles and statutory requirements in Singapore (CPF, IR8A, etc.).

• Proficient in Microsoft Office applications (MS Word, Excel and PowerPoint).

• Excellent organizational, communication and problem-solving skills.

• Meticulous, responsible and able to work independently.

• Experience in managing administrative or accounting teams will be an advantage.

Working Hours:

• Monday to Friday, 8:30am - 5:30pm