Administration Assistant

Job Title: Admin Assistant
Corporate Title: Assistant
Department: Audit
Location: Singapore
Licensed Role: No

Department Overview:
The Internal Audit IA department is a key part of the Nomura's corporate governance structure the third line of defence and the department's overarching objective is to provide independent assurance to senior management and the relevant audit committees as to the robustness of the company's control environment, and to identify and report any weaknesses.

Role Overview:
Supporting the Head of Internal Audit for AEJ as a personal assistant and the Internal Audit Department with team administrative matters

Role Description:
Schedule and diary management for the Head of Internal Audit AEJ (Managing Director) and senior members of the team including coordination and arrangement of meetings (internal, external and video conference)
Make travel arrangements for the Head of Internal Audit AEJ and other senior team members.
Support the preparation of meeting/presentation materials for the Internal Head of Audit AEJ and the issuance of internal audit reports to key management
Support Internal Audit function on filing and record keeping of audit reports provided to regulators
Support the wider Audit team on administrative matters as required, such as expense claim management, tracking of training records and being the point of contact for all office arrangements in Singapore
Manage logistics for overseas Internal Audit visitors from other internationals Nomura offices
Support the Internal Audit Social Committee to coordinate social activities for the department
Any other administrative support and/or ad hoc initiatives as deemed necessary by Head of Audit

Skills, experience, qualifications, and knowledge required:
Diploma Holder with at least 5 years of relevant secretarial experience in a financial institution
Previous experience of diary management and meeting scheduling for senior executives
Previous experience of office management and admin support to wider teams
Ability to multitask with a positive attitude and demonstrate problem solving capabilities
Strong interpersonal and communication (oral and written) skills, with the ability to work well with senior management, and engage stakeholders across the business
Independent, flexible and a self-starter
Proficient in Microsoft Office, Excel, PowerPoint, Outlook

Nomura Leadership Behaviours

Explore Insights & Vision: Identify the underlying causes of problems faced by you or your team and define a clear vision and direction for the future.

Making Strategic Decisions: Evaluate all the options for resolving the problems and effectively prioritize actions or recommendations.

Inspire Entrepreneurship in People: Inspire team members through effective communication of ideas and motivate them to actively enhance productivity.

Elevate Organizational Capability: Engage proactively in professional development and enhance team productivity through the promotion of knowledge sharing.

Inclusion: Respect DEI, foster a culture of psychological safety in the workplace and cultivate a Risk Culture (Challenge, Escalate and Respect).