Administration Assistant

job Highlights

• 44hours, 5 days week
• Free staff meals
• In-house gym facility
• Short walking distance from Tuas Link MRT

Job duties & responsibilities:

• Perform general administrative and clerical duties, including filing, data entry, photocopying, scanning and document preparation.
• Prepare and process sales orders, purchase orders, delivery orders, invoices, quotations and other company documents
• Key in and maintain accurate records in the Company's ERP/system and Excel spreadsheets
• Maintain proper filing and documentation of company records, including import, export, production and delivery documents
• Assist with preparation of reports, schedules, stock lists and other administrative documents
• Assist with data checking, document verification and reconciliation of records
• Support the Accounts department with basic administrative tasks such as filing invoices and supporting documents
• Perform other administrative duties and ad-hoc tasks assigned by the supervisor or Management.

Job Requirements

• Previous experience in general administration, data entry, customer service, logistics, purchasing or food industry operations will be an advantage.
• Good working knowledge of Microsoft Office, particularly Microsoft Excel and Word.
• Comfortable with data entry and handling large volumes of documents and information.
• Good organizational skills with attention to detail and accuracy.
• Able to communicate effectively with colleagues, customers, suppliers and other business partners.
• Able to work independently as well as part of a team.
• Responsible, reliable, organized and willing to learn.
• Able to multi-task and manage several administrative duties simultaneously.
• Knowledge of ERP/accounting systems will be an advantage.