Job Title: Admin (Warehouse / Logistics)
Job Summary:
The Admin supports daily administrative and documentation functions to ensure smooth warehouse and logistics operations, including coordination, data entry, and communication with internal and external parties.
Key Responsibilities:
1. Documentation & Data Entry
- Prepare and process documents such as Delivery Orders (DO), invoices, permits, and job sheets
- Perform accurate data entry into systems (WMS / Excel / internal systems)
- Maintain proper filing (softcopy & hardcopy) for all operational documents
2. Coordination & Communication
- Liaise with customers, drivers, warehouse team, and operations staff
- Assist in scheduling deliveries, collections, and warehouse activities
- Follow up on job status and update relevant parties
3. Operational Support
- Assist in job creation, job closing, and system updates
- Support import/export documentation flow
- Coordinate document handover between Customer Service (CS) and Operations
4. Billing & Reporting
- Assist in preparing billing, quotations, and invoices
- Track job completion and ensure all required documents are submitted
- Prepare simple reports (daily jobs, delivery status, discrepancies)
5. Issue Handling
- Handle basic customer inquiries and escalate when necessary
- Track missing documents, delays, or discrepancies
- Support in resolving operational issues
6. General Administrative Duties
- Maintain office supplies and administrative records
- Support HR/Admin tasks when required (attendance, simple coordination)
- Perform ad-hoc duties assigned by management
Requirements:
- Basic knowledge of logistics/warehouse operations preferred
- Proficient in Microsoft Office (Excel, Word, Outlook)
- Good communication and coordination skills
- Able to multitask and work in a fast-paced environment
Additional Information:
- Working Location: Alps Ave.
- Working Hours: 5.5 working days,
- Company Transport: Pick-up points - Bedok, Pasir Ris, Tampines, Sengkang.
How to Apply:
Interested applicants may click Apply or contact the RecruitmentTeam via WhatsApp at +65 97815157 (Lijun).
