Admin/Secretary (Hospital, Office Hours) #HRY

Monday - Friday: Office Hours

Job Scope

. Provide administrative support for the smooth operations of institute. This role involves managing office functions, coordinating activities, handling correspondence, and assisting with various administrative tasks.

. Work closely with staff, faculty/trainers, and students to support the daily operations and overall goals of the institution.

. Assist in the preparation of reports to funding bodies, referral source, and other stakeholders.

. Work closely with Corporate Finance on producing monthly invoices, collection of fees, processing of invoices, asset management, and other financial matters

. To work with Corporate Finance to facilitate audits by internal and external auditors

. Oversee day-to-day office operations, including maintaining office supplies, managing equipment, and ensuring a productive work environment.

. Handle incoming and outgoing correspondence, e.g., emails, phone calls, and mail.

. Provide administrative support to senior management, faculty, trainers and staff, including scheduling meetings, managing calendars, and preparing reports.

. Assist in organizing and coordinating events, workshops, and conferences.

. Maintain accurate records and databases, including trainees information, faculty records, and financial documents.

. Prepare and process documentation, reports, and data entries as required.

. Serve as a point of contact for trainees, trainers and faculty, addressing inquiries and providing information about institutional policies and procedures.

. Assist with student attachment, course registration, and scheduling processes.

. Assist with budget tracking and processing invoices

. Coordinate with the finance department to ensure timely and accurate financial transactions.

. Facilitate communication between departments, faculty, students, and external stakeholders.

. Coordinate meetings, prepare agendas, and take minutes as needed.

. Any other duties as required by Head of ILR

Requirement

. Min Diploma in any discipline

. Prior experience in vendor management

. Able to start IMMEDIATELY or on SHORT NOTICE (1-2 weeks)

Interested applicants, please email your updated CV to [Confidential Information] or WA 97527630 for more information.

We regret to inform that only shortlisted candidates will be contacted.

EA Personnel No: R23116144

EA Personnel Name: Lim Ruo Yi, Rachel

Company EA license No.: Recruit Express Pte Ltd (99C4599)