ADMIN & PURCHASING ASSISTANT

ADMIN & PURCHASING ASSISTANT

Key Responsibilities

Administrative Duties

• Provide general administrative and clerical support to the office

• Handle phone calls, emails, and correspondence

• Maintain proper filing systems (physical and electronic)

• Prepare reports, letters, and documents as required

• Coordinate meetings, schedules, and appointments

• Manage office supplies, pantry items, and service vendors

Purchasing / Procurement Duties

• Assist in sourcing, requesting quotations, and comparing prices

• Prepare and process Purchase Orders (POs) in a timely manner

• Liaise with suppliers on orders, deliveries, and payment matters

• Track purchase orders and ensure timely delivery of goods/services

• Verify delivery orders and invoices for accuracy

• Maintain proper purchasing records and supplier documentation

• Support inventory tracking and stock control