Job Summary
Provide comprehensive administrative and project support to ensure efficient daily operations of the Association. Manage membership services, coordinate events, and oversee project progress to drive member engagement and organisational effectiveness.
Responsibilities
- Deliver administrative support to maintain seamless daily operations of the Association.
- Process membership applications and renewals, and conduct member outreach via WhatsApp to enhance engagement.
- Maintain and update the membership database to ensure accurate and current records.
- Organise and coordinate membership activities and events, including AGM, meetings, talks, training sessions, annual Lo Hei celebration, and awards presentation.
- Source, liaise, and negotiate with suppliers, vendors, and contractors to secure required services and materials.
- Manage project timelines, optimise resource allocation, and report progress, costs, and expenditures to the Management Committee.
- Assist in maintaining and updating the Association's website and social media platforms such as Facebook to support communication and outreach efforts.
- Apply strong customer service skills to respond effectively to member inquiries and foster positive relationships.
- Utilize proficiency in Google Drive and Microsoft Office applications to prepare documents, reports, and presentations.
- Demonstrate the ability to work independently while managing multiple tasks and priorities efficiently.
Required competencies and certifications
- Minimum Diploma qualification.
Preferred competencies and qualifications
- 3-5 years of experience in administrative or office administration roles.
- Strong verbal and written communication skills to convey information clearly and professionally.
