Admin (Procurement)

This will be a 1-year renewable contract based in One North.

Responsibilities

• End-to-end procurement documentation for AI tool/service acquisitions (business justifications, approval papers, and procurement submissions).
• Manage tender process (Creating Invitation to Tender (ITT) and Requests for Proposal (RFP), tender evaluation (scheduling evaluation meetings, consolidating evaluation scores, facilitating vendor assessments, and preparing evaluation reports), contract award, notifications, and post-award documentation.
• Extract financial report from various AI tools and platforms
• Prepare reports & dashboard with AI tools.
• Manage regular (monthly/quarterly/annual) chargebacks for cost on AI tool licensing, AI platforms and clouds.
• Manage software licences, user entitlements, utilisation, chargeback info, and cost allocation.
• Reconcile and process chargebacks
• Produce chargeback reports and summaries for stakeholders

Requirements

• Degree holder with minimum 2 years of experience in procurement, contract administration, or a related field, especially in government procurement processes.
• AI competency (including self-directed learning and practical ability to use or build AI-enabled tools, workflows, or automations to enhance productivity).
• Proficient in Microsoft Excel for data analysis and financial reporting
• Experience in managing financial records and cost tracking
• Documentation and organisational skills
• Attention to detail
• Able to work independently and manage multiple workstreams

Ethos Search Associates Pte. Ltd.

EA License No: 13C6655

EA Reg No: R1988580 Jacky Chong