Admin & Procurement Clerk

Key Responsibilities

• Assist with purchase requisitions, purchase orders (POs), and purchasing documentation.
• Obtain and compare quotations from suppliers.
• Source new suppliers and maintain an updated supplier/vendor database.
• Follow up with suppliers on pricing, availability, delivery schedules, and order status.
• Coordinate with internal departments regarding purchasing requirements.
• Check that delivered items match the PO, quantity, specifications, and pricing.
• Assist with invoice matching and payment documentation.
• Monitor inventory levels and assist with stock replenishment.
• Maintain accurate purchasing records, reports, and filing.
• Handle supplier enquiries and resolve basic delivery or order discrepancies.
• Support the Purchasing/Procurement Manager with administrative and operational tasks.
• Ensure purchasing activities follow company policies, budgets, and approval procedures.

Requirement:

• Good communication and negotiation skills.
• Strong attention to detail and accuracy.
• Good Excel/Microsoft Office skills.
• Ability to organize multiple orders and deadlines.
• Basic understanding of procurement and inventory processes.
• Good supplier follow-up and coordination skills.