Job Description

Responsibilities

Produce and distribute correspondence memos, letters, faxes, and forms to support effective communication
Develop and maintain organized filing systems to ensure easy retrieval of documents
Order and manage office supplies to maintain adequate inventory levels
Submit and reconcile expense reports accurately to support financial tracking
Provide courteous support and information to visitors, answering questions and requests promptly
Research and create presentations to assist in information sharing and decision-making
Generate reports to summarize data and support operational needs
Prepare and monitor invoices to ensure timely billing and payments
Ensure operation of office equipment by performing preventive maintenance, coordinating repairs, and evaluating new equipment and techniques
Maintain supplies inventory by checking stock levels, anticipating needs, placing orders, and verifying receipt of supplies
Perform administrative duties such as filing, typing, copying, binding, and scanning to support office functions
Organize travel arrangements to facilitate staff mobility
Handle sensitive information confidentially to protect company data
Take accurate minutes during meetings to document discussions and decisions
Coordinate office procedures to optimize workflow and efficiency
Respond to inquiries via email, telephone, or face-to-face to provide timely assistance
Resolve administrative problems to maintain smooth office operations
Receive, sort, and distribute mail to ensure proper delivery
Manage staff appointments to support scheduling needs
Oversee and supervise junior staff to ensure quality and productivity
Maintain up-to-date employee records to support HR functions
Coordinate repairs to office equipment to minimize downtime
Implement clerical duties and administrative processes to support daily operations
Conduct data entry accurately to maintain information systems
Handle basic HR-related matters including payroll, CPF, and MOM communications confidently
Perform other administrative duties as required to support the team