- Produce and distribute correspondence memos, letters, faxes, and forms
- Develop and maintain a filing system
- Order office supplies
- Submit and reconcile expense reports
- Provide general support to visitors
- Provide information by answering questions and requests
- Research and creates presentations
- Generate reports
- Prepare and monitor invoices
- Develop administrative staff by providing information, educational opportunities, and experiential growth opportunities
- Ensure operation of equipment by completing preventive maintenance requirements calling for repairs maintaining equipment inventories evaluating new equipment and techniques
- Maintain supplies inventory by checking stock to determine inventory level anticipating needed supplies placing and expediting orders for supplies verifying receipt of supplies
- Carry out administrative duties such as filing, typing, copying, binding, scanning, etc.
- Organize travel arrangements for senior managers
- Maintain computer and manual filing systems
- Handle sensitive information in a confidential manner
- Take accurate minutes of meetings
- Coordinate office procedures
- Reply to email, telephone, or face to face inquiries
- Resolve administrative problems
- Receive, sort, and distribute the mail
- Manage staff appointments
- Oversee and supervise the work of junior staff
- Maintain up-to-date employee records
- Coordinate repairs to office equipment
- Implement clerical duties and administrative processes
- Conduct data entry
- HR related matters
... MUST HAVE AT LEAST 3 TO 5 YEARS EXPERIENCE, PREFABLY IN THE OIL & GAS SECTOR ...
Requirements:
. Diploma or Higher in Business Administration, HR or related field.
. Proficient in Microsoft Office applications (Word, Excel, PowerPoint).
. Excellent written and verbal communication skills in English.
- Ability to work independently as well as in a team with meticulous attention to detail.
- Minimum 3 - 5 years of relevant experience in Admin / HR (Experience in Singapore context is highly preferred).
- Experience in administrative duties.
- Must be able to handle new job applications of foreigners from application stage to onboarding stage independently.
