Admin Officer (Bus Workshop)

Primary Objectives

Responsible for supporting both workshop operations and HR-related functions, including workshop administrative works, training coordination, assets tracking and employee's lifecycle management. This role also involves administrative support in budgeting, reporting and compliance matters.

Major Responsibilities

• Workshop Operations

Prepare and manage the annual budget for the assigned department

Manage the procurement and distribution of staff uniforms and safety shoes.

Process purchase orders and invoices, and submit claims through systems

Apply for vocational licenses as required

Serve as the department's Asset and IT coordinator to track the movement of company assets and equipment, and consolidate assets submission and handle purchases as needed

• Human Resources Support

Act as the department's Training Coordinator by tracking on the training hours and registering staff for relevant training to ensure compliance with certification requirements.

Plan and organize staff events as and when required

Maintain and update duty roster in Flexnet and ensure the allowances are accurately updated monthly.

Manage onboarding processes for new hires, including interns and part-timers.

Monitor staff work pass expiries and initiate timely renewal, including scheduling of medical checkup

Monitor staff recontract and initiate timely yearly renewal and to raise for ex-gratia payment if applicable, ensure appraisal form has been duly submitted, and medical checkup have been completed before each of the staff renewal - Coordinate the annual audiometric medical checkup and ensure it is completed with the stipulated timeframe.

Submit iReport to MOM within the stipulated timeframe and liaise with insurers to ensure timely processing of insurance claims. This includes other types of insurance claims.

Support the offboarding process for departing staff (including interns and part-timers) to ensure accurate final payments.

Respond to and manage staff queries effectively

• Other duties as assigned by the supervisors

Requirements

• Diploma in Human Resource or equivalent

• At least 2 years of relevant experience in Human Resource and administrative duties

• Familiar with Employment Act

• Willing to learn and meticulous

• Good communication and interpersonal skills as the role will require you to work with many stakeholders