Working Location: Boonlay
Working Hours:8:30am to 6:15pm (5days)
Job Description:
1. Office & Operations Administration
- Oversee day-to-day administrative operations for both head office and outlets.
- Manage office and outlet supplies (stationery, packaging, uniforms, cleaning materials, etc.).
- Maintain accurate company records, filing systems, and licenses (SFA, NEA, fire safety, etc.).
- Coordinate with suppliers for service contracts (pest control, equipment maintenance, cleaning).
2. HR & Staff Support
- Handle recruitment, onboarding, and offboarding of shops and kitchen staff.
- Maintain staff attendance, leave, and roster records.
- Prepare and submit payroll data to accounts/HR system.
- Ensure staff complete required hygiene and safety training (e.g., WSQ Food Hygiene).
3. Compliance & SOP Management
- Ensure outlets comply with all food safety, hygiene, and workplace safety standards.
- Keep track of renewal dates for food licenses, insurance, and business permits.
- Implement and monitor company SOPs for admin, HR, and operational processes.
4. Finance & Purchasing Support
- Monitor and control administrative and operational expenses.
- Manage petty cash and outlet reimbursement claims.
- Support accounts team with invoice verification and vendor payments.
5. Communication & Coordination
- Act as the link between outlet managers, kitchen production, and management.
- Prepare weekly operational reports for management review.
- Assist in scheduling meetings and preparing agendas/minutes.
6. Event & Project Assistance
- Support marketing or seasonal promotions (e.g., festive packaging, special menus).
- Coordinate with production and logistics for product launches or bulk orders.
7. IT & System Oversight
- Liaise with POS and inventory system providers for updates and troubleshooting.
- Maintain accurate data in HR, POS, and stock management systems.
Ability to work independently and collaboratively across departments.
