Admin, HR & Finance Executive

Employment Type

Full-Time

Salary

Up to SGD 3,500 per month

Working Arrangement

• 3 working days in office per week

• 2 working days Work From Home (WFH) per week

• Working Hours: 8:30 AM to 6:00 PM

Job Summary

We are looking for a proactive and detail-oriented Admin, HR & Finance Executive to support the company's daily office operations, human resource functions, and finance administration. The role involves managing payroll, employee records, recruitment coordination, accounts payable/receivable, invoicing, statutory submissions, and general office administration. The ideal candidate should be organised, tech-savvy, detailed-oriented and comfortable working in a fast-paced environment.

Key Responsibilities

1. Administration & Office Operations

• Manage daily office administration and operations, including handling calls, filing, scanning, and document management.

• Coordinate office maintenance, office supplies, stationery, and inventory management.

• Issue and deactivate office access cards and PINs.

• Support office rental renewals, insurance matters, and facility-related coordination.

• Maintain and update company records, policies, and notices from building management or relevant authorities.

• Provide administrative support to internal departments and staff activities.

• Perform ad hoc duties assigned by management.

2. Human Resource Functions

• Maintain employee records and HR databases.

• Process monthly payroll, CPF submissions, claims, leave records, and employee benefits administration.

• Prepare HR-related documents including employment contracts, confirmation letters, appraisal letters, and certifications.

• Support recruitment activities including job postings, interview coordination, candidate screening, and onboarding/offboarding processes.

• Handle work pass applications and renewals (WP, SP, EP, etc.).

• Ensure compliance with Singapore employment regulations and statutory requirements.

• Assist in implementing and maintaining HR policies and procedures.

3. Accounts & Finance

• Handle accounts payable (AP) and accounts receivable (AR) functions.

• Prepare quotation, invoices, purchase orders, payment vouchers, bank transfers, and maintain billing records.

• Monitor receivables and follow up with clients on overdue payments with clients.

• Perform bank reconciliations and maintain accurate financial records.

• Assist with GST reconciliation, payroll monitoring, and statutory submissions.

• Liaise with external auditors, external accountants for monthly closing and reporting, tax agents, banks, corporate secretary, IRAS, and MOM.

• Handle all Singapore tax compliance matters including but not limited to CPF, GST, ECI, IR8A, and IR21 submissions.

Requirements

Education & Experience

• Minimum Diploma in Business Administration, HR, Accounting or related field.

• 1-3 years of relevant working experience in administration, HR, or finance functions preferred.

Skills & Competencies

• Familiarity with Zoho and Infotech software.

• Basic knowledge of Singapore HR practices, payroll, and statutory requirements.

• Proficient in Microsoft Office applications.

• Strong organisational skills, attention to detail and tech savvy.

• Able to multitask, work independently, and manage deadlines effectively.

• Proactive, resourceful, and comfortable working in a fast-paced environment.

• Good interpersonal and communication skills with the ability to work with employees, clients, and external parties at all levels.