Admin & HR Executive

About Acuutech

Acuutech is a Microsoft Solutions Partner providing IT outsourcing, managed services, hardware supply, networking, and Microsoft-focused cloud solutions including Microsoft 365 and Azure.

We have won several significant contracts in the past six months and are growing. This is a great time to joina company where your contributions are visible, your learning curve is steep, and no two days are the same.

About the Role

We are looking for an organised, dependable, and eager-to-learn Admin & HR Executive to join our Singapore office. This is a hands-on, varied role that touches HR administration, office operations, purchasing coordination, and sales support - giving you broad exposure across the business from day one.

You will be guided by and work closely with senior management. This role suits someone who is detail-oriented, takes initiative, and enjoys being the person who keeps things running smoothly behind the scenes. Prior experience in a similar admin or HR support role is an advantage, but attitude and willingness to learn matter more to us.

What You Will Be Doing

Purchasing & Order Coordination

. Help process purchase orders (POs) to hardware and software suppliers - we typically handle around 10-20 per week

. Track and follow up on outstanding orders to make sure deliveries are on schedule

. Liaise with suppliers on order status, delivery timelines, and basic queries

. Keep PO records, delivery confirmations, and supplier correspondence organised and up to date

. Support the accounts team by matching invoices to POs and flagging any discrepancies

. Help maintain a simple contract and renewal tracker so nothing slips through the cracks

Sales Administration Support

. Assist the sales team with formatting and preparing customer quotes and proposals

. Help follow up with clients on outstanding quotes when the sales team needs support

. Keep CRM records and opportunity tracking tidy and current

. Coordinate between the sales, delivery, and accounts teams on order handoffs

. Help prepare basic client-facing documents and correspondence as needed

HR Administration

. Assist with day-to-day HR admin - maintaining employee records, contracts, and leave tracking

. Support recruitment coordination - posting job ads, scheduling interviews, and preparing onboarding packs

. Help coordinate staff onboarding and offboarding checklists

. Assist with work pass applications and renewals (EP, S Pass) under management guidance

. Support payroll preparation by collating timesheets, leave records, and claims - payroll is processed with management oversight

. Help with CPF submissions and basic HR compliance tasks, with guidance provided

. Be a friendly first point of contact for general staff HR queries, escalating where needed

Office Administration

. Keep the office running smoothly day-to-day - supplies, equipment, and liaising with building management

. Coordinate travel bookings, accommodation, and itineraries for staff trips

. Maintain organised filing systems for contracts, vendor documents, and company records

. Assist with insurance renewals, claims admin, and corporate filing reminders

. Support management with ad hoc tasks and special projects as they come up

What We Are Looking For

Essential

. 1-2 years of experience in an admin, operations, or HR support role - fresh graduates with strong internship experience are welcome to apply

. Comfortable working with Microsoft 365 - Outlook, Teams, Word, and Excel in particular

. Good written and spoken English - you will be drafting emails and coordinating with suppliers and staff

. Organised and detail-oriented - you will be managing multiple tasks and deadlines at once

. A positive, can-do attitude and willingness to pick up new skills on the job

. Able to handle confidential information (HR and payroll data) with discretion

Nice to Have

. Some exposure to HR admin, payroll support, or purchasing coordination

. Familiarity with Singapore employment basics - CPF, leave entitlements, MOM guidelines (we will train you up if not)

. Experience at a small or growing company where you have had to wear multiple hats

. Interest in or curiosity about the technology and IT services industry

What We Offer

. A varied role with real responsibility from day one -you will not be making coffee and filing all day

. Exposure across HR, operations, purchasing, and sales admin in a single role - great for building a broad skill set early in your career

. A small, supportive team where management is accessible and your work is noticed

. CBD location on Cecil Street - well connected by MRT

. Competitive salary commensurate with experience, plus medical benefits and annual leave

. Room to grow as the company expands - we have been winning larger contracts and the team is scaling