Admin Executive

Key Performance Indicators (KPIs)

1) Raise Coupa purchase requisition for supplies and purchases promptly.

2) Travel and accommodation arrangement - Ensure bookings are made promptly and correctly. Minimize unnecessary charges.

3) MD & Expats Support - Ensure smooth and prompt follow-ups for requests pertaining to their flights, accommodation, transport, membership related issues.

Job Functions

. Offer and serve beverages to the management and guests.

. Collect and distribute incoming mails and handle courier services.

. Perform general administrative duties including monitoring and replenishment of pantry items, stationery, name card request and other office supplies.

. Liaise with contractors and vendors.

. Order office supplies, keep inventory of stock and records of office expenses and cost. Handle and manage franking machines.

. Arrange travel and accommodation. Invitation letter and visa arrangement. Data roaming and SIM cards arrangement.

. MD and expats support i.e., Housing, Memberships, Maintenance follow-up, Apartment handover etc.

Assist MD with festive greetings to channel partners. Monthly Public Holiday Notice to NOC offices.

. Filing of Confidential documents like Rental agreements, Director Circular, DCT's & Distributorship agreements

. Prepare Connect Magazine materials

. Events coordination assistance i.e., D&D, Kickoff.

. Assist with audit checkpoints, if any. Asset, Monthly 5S checks.