Admin Executive/Supervisor (Events related)

Key Responsibilities:

• Assist in planning and executing business receptions, including guest arrangements, logistics, and on-site coordination.

• Coordinate and manage external hospitality and ensure the entire hospitality process is smooth, professional, and courteous.

• Support the organization and coordination of company team-building events and annual dinner.

• Liaise with vendors, venues, and internal teams to ensure smooth event operations.

• Prepare event-related documents such as guest lists, event rundown, briefing notes, etc.

• Manage event logistics including venue booking, set-up, catering, AV, and on-site coordination.

• Maintain event-related inventories and administrative records.

• Prepare budget forecast, manage event spendings and follow through invoicing and payments.

• Handle event-related issues promptly and professionally.

• Assist in arranging flights, accommodation and airport transfer for attendees when required.

• Other admin related works assigned by the superior.

Job Requirements:

• Diploma or above in Business Administration, Hospitality, Event, Marketing or related field.

• Minimum 3 years of experience in event and administrative work and management.

• Strong communication, organizational, and problem-solving skills.

• Desire to work in a fast-faced, highly dynamic, growing organization.

• Creative, energetic self-starter and can work independently.

• Fluent in Mandarin and English so that can liaise with Chinese parties (as the case maybe).