Admin Executive

Administration Executive

Location: Singapore
Employment Type: Full-Time

We are looking for a responsible, resourceful, andhands-on Administration Executive to manage the day-to-day administrative operations of the office and provide support to the Director and management team when required.

The ideal candidate should be organised, dependable,comfortable handling a wide range of administrative responsibilities, and willing to work outside normal office hours (when required).

Key Responsibilities

• Manage the day-to-day administration and operations of the office.
• Handle general office administration, including office supplies, facilities, records, documents, and administrative matters.
• Manage and maintain company vehicles, including servicing, inspections, insurance, road tax, parking, and other related matters.
• Coordinate and assist with visa applications, work passes, Employment Pass applications, renewals, and related documentation for employees and business associates.
• Liaise with relevant government agencies, service providers, vendors, and external parties on administrative matters.
• Provide administrative and logistical support to the Director and management team.
• Arrange transportation, appointments, meetings, travel, and other logistical requirements when needed.
• Be prepared to travel with the Director (upon request).
• Drive the Director and management team (upon request)
• Assist with ad-hoc administrative, operational, and personal support tasks related to business requirements.
• Maintain confidentiality when handling company, employee, and management information.
• Ensure administrative matters are followed up promptly and completed accurately

Requirements

• Minimum 2-3 years of relevant administration, office management, or executive support experience.

• Valid Singapore Class 3A driving licence with a good driving record.

• Comfortable and confident driving in Singapore.

• Willing and able to travel with the Director when required.

• Good organisational and time-management skills.

• Responsible, reliable, proactive, and able to work independently.

• Good communication and interpersonal skills.

• Proficient in Microsoft Office / Google Workspace and general administrative systems.

• Able to handle confidential information with discretion.

• Mandarin-speaking candidates are preferred, as the role requires communication and liaison with clients, suppliers, and business partners in China

• Candidates with experience handling MOM work passes, Employment Pass applications, visa applications, or government-related administrative processes will have an advantage.