Admin Executive (Sales & Marketing) needed at Tampines (5 days week)

Key Responsibilities:

1. Quotation & Client Coordination

a) Prepare and send ad-hoc quotations to client

b) Follow up with clients on quotation endorsement, purchase order (PO) issuance, and coordinate with internal departments (Finance, Procurement, Operations) to ensure smooth execution and timely payment.

2. Client Engagement & Renewal Monitoring

a. Maintain an active list of existing clients with expiring service agreements.

b. Engage clients proactively to discuss renewal options and service feedback.

3. Business Opportunity Screening

a) Conduct initial screening of new business opportunities and tenders.

b) Broadcast relevant opportunities to respective Heads of Departments (HODs) for review and decision-making.

4. Tender & Prequalification Support

a) Assist in filling out prequalification forms, collating documentation, and supporting tender submissions.

b) Ensure proper filing and record-keeping of all sales and tender documents.

5. Site Briefing Attendance

a) Attend site briefings or show rounds when required, take detailed notes of site requirements, and relay key information to the team for quotation or tender preparation.

6. Administrative Support

a) Perform general administrative tasks such as binding sales proposals, photocopying, filing, and maintaining departmental records.

b) Support coordination of marketing materials, presentations, and event preparations as needed.

Requirements:

• Diploma or Degree in Business Administration, Marketing, Facilities Management, or related fields.
• Proficient in Microsoft Office (Word, Excel, PowerPoint).
• Good communication and interpersonal skills. Meticulous, organized, and able to multitask in a fast-paced environment.
• Positive attitude with a willingness to learn and take initiative.