ADMIN EXECUTIVE

Roles & Responsibilities

• Prepare and process quotations, invoices, delivery orders, credit notes, and related project documentation.
• Monitor Accounts Receivable (AR) and Accounts Payable (AP), including payment follow-ups with customers and suppliers.
• Coordinate with suppliers and subcontractors on orders, deliveries, and project requirements.
• Provide customer service support by responding to enquiries and coordinating appointments, site measurements, deliveries, and installations.
• Maintain accurate customer, supplier, and project records.
• Track project progress and ensure timely updates to clients and internal stakeholders.
• Prepare weekly and monthly reports for management, including sales, project status, and outstanding payments.
• Assist in procurement activities, including issuing purchase orders and monitoring delivery schedules.
• Ensure proper filing and documentation of all project-related records.
• Provide general administrative support and perform ad-hoc duties as assigned by management.

Requirements

• Proficient in Microsoft Office (Excel, Word, Outlook).
• Good communication and coordination skills.
• Able to work independently and manage multiple priorities.
• Meticulous, organized, and responsible.
• Experience in Interior Design, Renovation, Construction, or related industries will be an advantage.