Admin Executive

Job Opportunity: Admin Executive

We are looking for a proactive and detail-oriented Admin Executive to join our team. This role is the backbone of our daily operations, ensuring everything from office supplies to international logistics runs smoothly. You'll be the go-to person for the team and a key support for our leadership.

Specific Responsibilities

Office Operations & Logistics: Manage the company's daily schedule and maintain staff attendance records.

Oversee office maintenance and inventory management (ordering water, stationery, and pantry supplies).

Handle all incoming/outgoing mail, including the collection and distribution of mail to respective servicers.

Coordinate courier services and internal dispatch of documents to banks and clients.

Executive & Team Support:

Manage end-to-end travel arrangements (flights and hotels) for the Director and the wider team.

Liaise with hotel agents to secure best-value bookings and maintain strong professional relationships.

Shanghai Operations & HR Support:

Liaise with the Shanghai operations team regarding bank-related document arrangements.

Handle employee expense claims, visa applications, and Employment Pass (EP) applications/renewals.

Data & Document Management:

Maintain high standards of scanning, filing, and archival of documents.

Perform printing, photocopying, labeling, and binding of proposal and renewal reports.

Manage data entry, including updating, sorting.

Utilize Internal Management Systems for workflow efficiency.

Required Skills & Experience

Education: Minimum Diploma, Advanced/Higher/Graduate Diploma.

Language Proficiency:Professional fluency in written and oral Mandarin is essential to effectively liaise with the Shanghai office and manage regional documentation.

Technical Skills: Proficiency in MS Office (specifically Excel Pivot tables and PowerPoint) and experience with SharePoint.

Administrative Expertise: Familiarity with visa/EP application portals is highly preferred.

Job Information

Job Type: Full-Time

Job Specializations: Admin/Human Resources, Clerical/Administrative Support

Location: Suntec Tower 2