Admin Executive

Job Responsibilities

• Gather, prepare and validate documents to submit for order logging
• Manage, track and monitor order status from start to order closure
• Prepare and process relevant sales transaction documents
• Resolve issue with vendor on DO & invoice discrepancy
• Support in account setup for order processing
• Work with various internal & external stakeholders for different process
• Assist in logistics arrangements for delivery
• Inventory management - to make sure items hold for sales and maintenance is up to date in our record
• Asset management - to make sure items use for daily operation is well maintain and up to date
• Maintain up-to-date Excel records to monitor order status and support administrative tracking and reporting
• Ensuring supplies are stocked, and maintaining a tidy and efficient workspace
• Support Business Unit events (Kickoff event, Team bonding, D&D, seasonal activity and etc)
• Support marketing activity (yearly exhibition event, website update and etc)
• In-direct staff hiring and managing of timesheet and renewal contract
• Any other ad-hoc duties as required or assigned

Job Requirements

• Minimum a Diploma in any discipline or equivalent
• At least 2 years working experience in administrative support/general clerical/administrative duties/business support
• Knowledge in MS office (Outlook, Excel, Word, PowerPoint, Teams)
• Knowledge in Sales Order Processing
• Knowledge in simple accounting
• Adaptive to changes
• Able to work with both internal and external stakeholder
• Able to work independently and in a team
• Possess analytical and problem-solving skills
• Excellent organizational and multitasking skills
• Able to work under pressure on strict deadlines