Administrative Executive
Department: Operations
Reports To: Head of Operations / Chief of Staff
Employment Type: Full-time
Location: Singapore (On-site)
About EndeavourX
EndeavourX is an entity of the National University Health System (NUHS), on a mission to scale some of NUHS most impactful AI solutions that have been developed and validated internally over the past few years. These products drive better care, operational efficiency, and clinician wellbeing.
We're a nimble, mission-driven team with access to leading clinical experts, real-world data, and deep public healthcare partnerships.
Role Overview
We are looking for a proactive and detail-oriented Administrative Executive to support the day-to-day operations of EndeavourX. This role is ideal for someone early in their career who is organised, a strong communicator, and comfortable working in a dynamic startup environment within the healthcare sector.
You will be the operational backbone of the team — keeping things running smoothly so that our product, clinical, and business development functions can focus on what they do best.
Key Responsibilities
Office and General Administration
- Manage day-to-day office operations including supplies, equipment, and facilities coordination.
- Handle incoming and outgoing correspondence, scheduling, and meeting logistics (including minutes-taking).
- Maintain organised digital and physical filing systems for company documents, contracts, and compliance records.
- Coordinate travel and logistics arrangements for team members as needed.
- Support onboarding of new staff, including access provisioning, equipment setup, and orientation coordination.
Operational Support
- Assist in tracking project timelines, deliverables, and action items across internal teams.
- Prepare and format documents, presentations, reports, and proposals for internal and external use.
- Liaise with vendors, service providers, and institutional partners on operational matters.
- Support compliance-related administrative tasks including document collation for ISO 13485, MOH audits, and data protection requirements.
- Maintain and update internal trackers, registers, and dashboards to support operational visibility.
Requirements
Essential
- Diploma or Bachelor's degree in Business Administration, Healthcare Management, or a related field.
- 0 to 2 years of relevant administrative or coordination experience; fresh graduates are welcome to apply.
- Proficient in Microsoft Office (Word, Excel, PowerPoint) and comfortable with digital tools and platforms.
- Strong written and verbal communication skills in English.
- Detail-oriented, well-organised, and able to manage multiple tasks with competing deadlines.
- Able to work independently and takes initiative without waiting to be directed.
Preferred
- Prior experience in a healthcare, research, or startup environment.
- Familiarity with tools such as Notion, SharePoint, or project management platforms.
- Conversational in Mandarin — useful for liaising with regional partners.
- Interest in healthcare technology and digital health innovation.
What We Offer
- A front-row seat to AI-powered healthcare innovation in one of Singapore's leading health systems.
- A collaborative, mission-driven team environment with flat hierarchies and real ownership.
- Exposure to cross-institutional partnerships, regulatory processes, and healthtech commercialisation.
- Opportunities for professional development and progression as the company grows.
Interested candidates may send their CV and a brief cover note to EndeavourX HR.
