Admin Executive

Role Summary

This role supports the planning, coordination, and deliveryof programmes and events by managing operations, logistics, systems, andpost-programme reporting. The role works closely with internal teams, externalpartners, and facilitators to ensure programmes are executed smoothly andefficiently from start to finish.

Collaboration

• Works closely with internal programme, finance, and operations teams
• Coordinates with external partners, vendors, and facilitators
• Supports trainers and facilitators with logistics, access, and materials
• Acts as a key coordination point to ensure information flows accurately and on time

KeyResponsibilities

1. ProgrammeCoordination & Operations

. Coordinate end-to-end programme administration (workshops, webinars,events)

. Manage scheduling, logistics, venues, materials, and facilitatorcoordination

. Liaise with internal teams, partners, and vendors to support delivery

2. Participant Management & Systems

. Manage registrations, attendance, and participant communications

. Set up and maintain events across digital platforms

. Handle certifications, feedback, and tracking tools (e.g. QR codes,links)

3. Finance,Documentation & Reporting

. Prepare delivery orders, invoicing, and billing with Finance

. Track programme metrics and utilisation

. Consolidate survey data and prepare reports

4. Data & Administrative Support

. Manage forms, digital records, and programme documentation

. Support content preparation and system migration (e.g. Google Forms toM365)

5. Office Management

. Oversee office operations, facilities, and vendor management, includingmaintenance, procurement and inventory

. Liaise with landlords, building management, andservice providers to ensure smooth operations.

. Support ad-hoc administrative and operational tasks as assigned, in line with organisational needs.

Requirements

Education &Experience

. Diploma or Bachelor's degree in Business Administration, EventsManagement, Communications, or related field

. 1-3 years of experience in programme coordination, events, oradministrative operations (fresh graduates with relevant experience may beconsidered)

Skills &Competencies

. Strong organisational and coordination skills with attention to detail

. Ability to manage multiple tasks and timelines in a fast-pacedenvironment

. Good communication and stakeholder management skills

. Proficient in Microsoft Office (Excel, PowerPoint, Outlook) and digitaltools/platforms

. Comfortable working with data, forms, and systems (e.g. event platforms,tracking tools)