Job Description:
We are seeking a detail-oriented and responsible administrative executive to handle financial, administrative, and HR-related tasks. The ideal candidate should be able to manage daily financial records, support sales operations, and assist with office administration.
Key Responsibilities:
Finance & Accounting
- Handle cashier duties, including monthly reconciliation and bookkeeping.
- Coordinate with headquarters on financial reporting and ensure the timely submission of monthly financial records.
Sales & CRM Support
- Assist sales personnel with order processing in the system and CRM system updates.
- Maintain accurate sales records and follow up on CRM-related tasks.
Administrative Support
- Submit notarization and legalization documents to embassies and law firms as required.
- Assist in booking and coordinating meeting rooms for both regular use and large-scale events.
- Help with event setup, including meeting room arrangements.
- Prepare PowerPoint presentations and support general clerical duties.
Human Resources (HR)
- Process monthly payroll, including CPF contributions.
- Handle recruitment processes and ensure compliance with employment regulations.
- Oversee HR-related compliance and employee administration.
Requirements:
- Prior experience in accounting, finance, or administrative roles is preferred.
- Familiarity with CRM systems and order processing is an advantage.
- Strong organizational skills and attention to detail.
- Ability to coordinate with multiple stakeholders, including headquarters and external agencies.
- Proficiency in Microsoft Office (Excel, Word, PowerPoint).
- Bilingual proficiency in English and Mandarin is an advantage due to the nature of clients and documents.
