Job Description:

We are looking for a detail-oriented and organized Admin & Billing Executive to handle administrative and billing functions within the company. The role involves managing day-to-day office operations, preparing invoices, maintaining accurate records, and supporting the accounts and operations team to ensure smooth business workflow.

Key Responsibilities:

Administrative Support:

Perform general administrative duties including filing, data entry, document control, and correspondence.
Manage office supplies, courier arrangements, and staff administrative matters.
Assist in preparing reports, contracts, and documentation for management review.
Coordinate with internal departments to support operational and HR-related needs.

Billing & Invoicing:

Generate and issue invoices, credit notes, and delivery orders accurately and on time.
Verify billing details against supporting documents such as purchase orders, job sheets, or delivery notes.
Track payments and coordinate with clients and the accounts team on outstanding invoices.
Maintain and update billing records in accounting or ERP systems.
Assist in monthly account reconciliations and audit requirements.

Other Duties:

Support management in ad-hoc projects and administrative tasks.
Ensure compliance with company policies, confidentiality, and data protection requirements.

Requirements:

Diploma or NITEC in Business Administration, Accounting, or related field.
Minimum 2 years of relevant experience in administrative and/or billing roles.
Proficient in Microsoft Office (Excel, Word, Outlook).
Knowledge of accounting software (e.g., Xero, QuickBooks, or SAP) is an advantage.
Good communication and organizational skills.
Meticulous, responsible, and able to work independently with minimal supervision.

Working Hours:

Monday to Friday, 8:30 AM - 5:30 PM

Saturday alternate, 8.30 AM - 12.30 PM or 11.00 AM - 3.00 PM

Admin Cum Leasing Executive (BYD/Denza)

ADMIN & BILLING EXECUTIVE