Admin Executive

Job Description:

- Handle day-to-day administrative tasks and ad-hoc duties as assigned, including proper documentation, filing, and scanning, data entry and updating records in the system etc.

- Plan daily/weekly/monthly production plan to ensure orders are all fulfilled.

- Prepare duty roster to ensure enough manpower.

- Place purchase order based on the production needs.

- Respond to general enquiries via phone and email and handle complaints in a timely and professional manner.

- Assist in generating reports, quotations, sales orders, and invoices, and send them to the respective stakeholders.

- Arrange logistic for order delivery.

- Coordinate with colleagues regarding internal billing and order matters.

- Order and maintain office stationery supplies.

- Maintain stock inventory and month end stocktake.

- Perform any other ad hoc duties as assigned.

Requirements:

- Minimum N level and above qualification.

- Preferably 1-2 years experience in administrative or sales support in F&B organisations (entry-level candidates welcome to apply).

- Proficient in Microsoft/ WPS Office applications (Word, Excel, Outlook).

- Good communication and interpersonal skills.

- Comfortable with making outbound calls and handling customer inquiries.

- Able to multi-task and work in a fast-paced environment.

- Strong attention to detail and organizational skills.

- Ability to work independently and as part of a team.

- Good communication and interpersonal skills.

- Knowledge of basic invoicing and quotation processes will be an added advantage.

- Must have Food Hygiene Certificate.