Admin Executive

• Office & Facilities Manage tenancy agreements (execution, renewals, issues) and liaise with landlord/building management.
• Oversee subcontractors (cleaning, air-con, pest control, maintenance) and coordinate service schedules monitor quality and compliance.
• Executive & Admin Support Provide admin support to management: calendar, meeting logistics (rooms/VC/material packs), visitor hosting, mainline calls.
• Process expense claims for top management accurately and on time handle confidential documents with discretion.
• Assign and coordinate a pool of Executive Assistants supporting senior leaders (where applicable).
• Travel & Itineraries Arrange flights/hotels/ground transport for employees and executives balancing cost, preferences and timelines.
• Prepare itineraries and travel documents handle changes and escalations.
• Documentation & Compliance Maintain accurate, up-to-date records and filing systems (physical/digital) aligned with company policies.
• Track and execute renewals/submissions for insurance policies, company licences and other statutory requirements.
• Support documentation and version control for corporate communications activities.
• IT-Related Admin & Access Liaise with IT/internal teams and external providers for equipment issuance/returns, basic ticket coordination, and access permissions setup/revocation.
• Maintain simple logs/checklists for onboarding/offboarding and asset/access status.
• Vendors & Invoicing Coordinate external vendors and service providers monitor service quality and costs.
• Collect and submit vendor invoices support PO/AP workflows with Finance maintain a basic vendor database.
• Events & Internal Communications Plan and deliver company events/launches/meetings/team-building (RSVPs, venue/catering, vendors, budget management).
• Draft/send mass internal announcements when needed support basic multimedia/logistics.
• Office readiness (moved here): Maintain reception standards and office upkeep update seating plans set up desks/equipment for new hires coordinate minor renovation/relocation/refurbishment and space planning.
• CN-EN translation: Accurate, confidential translation of emails, drafts, key contract points, and meeting materials produce bilingual minutes and action trackers.
• Professional liaison: Assist management in interfacing with legal, auditors/accountants, sponsors/banks/insurers, landlords/prop-mgmt, and authorities (e.g., ACRA/IRAS/SGX/MAS) prepare briefs and ensure follow-through.
• Other ad-hoc duties: vendor/service call coordination, guest reception, event support, urgent research and info synthesis.
• Ad-hoc & Bilingual Support

Requirements

• Degree in business or relevant field
• 3-5 years of working experience in administrative functions
• Experience in manufacturing industry will be an added advantage

We regret that only shortlisted candidates will be notified.
GMP Recruitment Services (S) Pte Ltd | EA License: 09C3051 | EA Personnel: Arcus Ang | Registration No: R1985843

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