Job Description

Job Summary

Support construction and interior fit-out projects by coordinating permits, scheduling manpower, liaising with stakeholders, managing financial documentation, and assisting project managers with daily operations and administration.

Responsibilities

Apply for and coordinate Permits to Work (PTW) and maintain Risk Assessment (RA) documentation to ensure compliance with site safety requirements
Arrange worker deployment and manpower scheduling to optimize site productivity and meet project timelines
Coordinate daily site activities by liaising effectively with project teams, subcontractors, suppliers, and clients to facilitate smooth operations
Verify, calculate, and consolidate workers claims, expenses, and receipts for accurate submission to the Accounts Department
Manage purchase orders, delivery orders, invoices, and general administrative documentation to support project financial and operational processes
Assist project managers with daily operational and administrative tasks to enhance project execution and communication

Required competencies and certifications

Minimum 2-3 years of relevant administrative or project coordination experience
Familiarity with construction, renovation, M&E, or interior fit-out processes and site procedures
Proficient in Microsoft Office applications (Excel, Word, Outlook) for documentation and communication
Ability to work independently and coordinate with multiple project teams to meet project objectives

Preferred competencies and qualifications

Experience in construction, renovation, M&E, or interior fit-out environments to better understand project requirements
Strong organisational skills, attention to detail, and multitasking ability to manage diverse administrative and coordination duties
Proactive and responsible approach to managing daily administrative and site coordination matters with minimal supervision