Admin Executive

We are a training school, looking for an administrator.

Job Scope / Responsibilities:

. Handle call enquiries and follow-up with email on course details

. Follow-up through call with applicants online course registration payment (e.g.:

payment on hold)

. Follow-up of applicants submission of documents after payment is made (e.g:

application form, certificates, I/C)

. Monitor Fees Collection

. Follow-up with CEA on applicant assessment outcome and follow up call to applicant on

the outcome status

. To provide service and information to walk in applicants on course details.

. Collate the number of applicants particulars / documents for each course batch

. Collate attendance list for issuing of certificates to applicants who have completed the

course

. Prepare attendance list, course notes collection form for each batch

. Submit course attendance list after course completion

. Submit course intake report

. Perform registration of candidates for training and assessment

. Prepare attendance list form for each CPD course

. Collate all Post Course Evaluation Form from participants who attended the CPD

Course

. Tabulate CPD consolidated feedback report form for online

submission and key in agents attendance in CPD Microsite

. Issue ID, password & instructions guide after each batch completed in the E-Learning

Portal.

. Handle and guide participants on the Online Learning

. To print course notes and add on / changes to course notes (if any)

. Scanning of academic certificates for each new RES course batch for submission.

. Explain and guide applicants on the SkillsFuture Credit Claim from time to time when

applicant wants to make the claim of RES course fee

. Liaise and Follow-Up with Traqom on Trainee Data (if any)

. Liaise with external training providers, service providers and statutory agencies

. Booking & Scheduling of Training Venue

. Schedule and coordinate training sessions

. Ensure smooth training process

. Maintain clear and proper records and documents of training sessions

. Maintain staff training records

. Ensure completion of training requirements for all staff

. Monitor training costs

. Raise PV for payment to trainers

. Assist Trainers as required

. Maintain training records

Job Scope / Responsibilities:

. Handle call enquiries and follow-up with email on course details

. Follow-up through call with applicants online course registration payment (e.g.:

payment on hold)

. Follow-up of applicants submission of documents after payment is made (e.g:

application form, certificates, I/C)

. Monitor Fees Collection

. Follow-up with CEA on applicant assessment outcome and follow up call to applicant on

the outcome status

. To provide service and information to walk in applicants on course details.

. Collate the number of applicants particulars / documents for each course batch

. Collate attendance list for issuing of certificates to applicants who have completed the

course

. Prepare attendance list, course notes collection form for each batch

. Submit course attendance list after course completion

. Submit course intake report

. Perform registration of candidates for training and assessment

. Prepare attendance list form for each CPD course

. Collate all Post Course Evaluation Form from participants who attended the CPD

Course

. Tabulate CPD consolidated feedback report form for online submission and key in

agents attendance in CPD Microsite

. Issue ID, password & instructions guide after each batch completed in the E-Learning

Portal

. Handle and guide participants on the E-Learning Portal

. To print course notes and add on / changes to course notes (if any)

. Scanning of academic certificates for each new RES course batch for submission

. Explain and guide applicants on the SkillsFuture Credit Claim from time to time when

applicant wants to make the claim of RES course fee

. Liaise and Follow-Up with Traqom on Trainee Data (if any)

. Liaise with external training providers, service providers and statutory agencies

. Booking & Scheduling of Training Venue

. Schedule and coordinate training sessions

. Ensure smooth training process

. Maintain clear and proper records and documents of training sessions

. Maintain staff training records

. Ensure completion of training requirements for all staff

. Monitor training costs

. Raise PV for payment to trainers

. Assist Trainers as required

Requirements:

. Outgoing personality

. Proficient in MS Office applications, especially MS Words, MS Excel

. Able to communicate with all levels of management

. Good Interpersonal interaction skills

. Meticulous and eye for details

. Able to connect with people easily.

. Able to work independently and under pressure Proficient in MS Office applications,

especially MS Words, MS Excel . . .

. Able to communicate with all levels of management

. Good Interpersonal interaction skills

. Meticulous and eye for details

. Able to connect with people easily.

. Able to work independently and under pressure