Admin Executive/ Assistant

Key Responsibilities

• Prepare administrative documents such as reports, quotations, purchase orders, and contracts

• Coordinate meetings and appointments with clients and internal teams

• Maintain organized and accurate filing systems

• Handle reception duties, including calls, visitors, and enquiries

• Prepare and submit daily operational reports

• Respond promptly to emails and faxes

• Assist with contract documentation and deadline tracking

• Perform other administrative tasks as required by management

Requirements

• Good verbal and written communication skills

• Strong organizational and multitasking abilities

• Proficient in Microsoft Word, Excel, PowerPoint, and Outlook

• Able to work well in a fast-paced environment

• Detail-oriented with accurate documentation skills

• Friendly, professional, and service-focused

• Experience with quotations, procurement, and contract management is preferred

• Knowledge of ACMV scope of work and equipment is required

• Experience in the ACMV industry is an advantage