Job Summary
The Admin Executive provides administrative and office support to ensure smooth day-to-day operations. This role handles call coordination, administrative documentation, office purchasing, vendor coordination, and supports service and operational activities. This position is office-based.
Key Responsibilities
1. Call Handling
- Answer and route incoming calls in a professional and timely manner.
2. Administrative & Office Support
- Provide administrative support for operational and sales-related documentation, including order processing, status tracking, email correspondence, invoice submission, and data entry.
- Maintain accurate records in internal systems.
- Handle office purchases upon request, including sourcing, ordering, and tracking of office supplies and ad-hoc items.
- Support staff activities and events, including sourcing venues and coordinating team-building activities.
- Serve as a member of the BizSafe Committee.
3. Vendor Coordination
- Coordinate with vendors and service providers for procurement, repairs, and maintenance services.
- Track vendor invoices, service completion, and delivery timelines.
- Maintain vendor records and monitor contract renewals and expiries.
- Source new vendors to ensure service quality and cost effectiveness.
- Support operational needs through occasional overtime, particularly during repair completion periods or annual electricity shutdowns.
Qualifications & Experience
Education
- Diploma in any discipline.
Experience
- Minimum 2 years of experience in an administrative or office support role.
Skills & Competencies
- Good communication and interpersonal skills.
- Strong organizational and multitasking abilities.
- Customer-oriented with a professional and friendly demeanour.
- Ability to work independently and collaborate with internal teams.
