Job Summary
We are seeking a detail-oriented and organised Office & Accounts Admin Clerk to join our team. This dual-function role is vital for maintaining the smooth daily operations of our office while providing essential support to our finance department. The ideal candidate is a proactive multitasker who enjoys a mix of administrative coordination and financial record-keeping.
Responsibilities
- Enter accounting data accurately into the accounting system to support daily financial operations
- Process accounts payable (AP) transactions to ensure timely payments to vendors
- Process accounts receivable (AR) transactions to maintain accurate customer billing records
- Prepare and issue invoices, receipts, and credit notes to support billing and payment processes
- Follow up on outstanding payments to improve cash flow and reconcile bank statements for financial accuracy
- Assist in preparing monthly financial reports to provide insights on company financial status
- Manage general office upkeep by ordering stationery and pantry supplies to maintain a functional work environment
- Provide logistical support for company events and trade shows to ensure smooth event execution
- Coordinate with vendors and service providers to maintain effective office operations
Preferred competencies and qualifications
- Prior experience in basic bookkeeping or administrative roles to support accounting and office tasks
- Proficiency in MS Office, especially Excel, to perform data management and reporting tasks
- Familiarity with accounting software such as Xero, QuickBooks, or XOHO to facilitate financial record-keeping
- Strong communication skills to coordinate effectively with team members, vendors, and service providers
- Ability to meet deadlines consistently to support timely financial and administrative processes
- Willingness to support occasional company events or trade shows to contribute to team activities
Employment Terms & Benefits:
- Working Hours: Mon - Fri, 8:30 AM - 6:00 PM (5-day week)
- Monthly Salary: $2,100 (Basic)
- Probation: 3 Months
- Flexi-Benefits: $800 per annum (Health, wellness, or personal development)
- Annual Leave: 14 Days (Increases by 1 day/year, capped at 20 days)
- Medical Leave: 14 Days per annum
- Event Perks: 3 days Off-In-Lieu provided after each company Show
