Admin cum Receptionist #ESY

Reception

. Ensuring the reception desk is maintained to the highest possible standard.

. Providing front desk/reception support - being the face of the company to employees and visitors engaging them and supporting with their needs in a friendly and professional manner.

. Ensure the reception desk and phones are always manned during office hours.

. Coordinating deliveries for both incoming and outgoing courier and mails. Attend to users queries (e.g. new user set-up etc.) and provide the necessary assistance.

. Provide assistance to book meeting rooms and resolve any meeting room scheduling conflicts that arises.

. Maintaining and updating phone directories and cross check contact details (correct cost center) with KL Hub.

. Well versed with general enquiries eg. how to contact the hosts, office facilities enquiries, business enquiries etc

. Products enquiry - search for products from intranet/ BU admins and forward to relevant personnel.

Workplace Administration

. Provide a first line of contact for FM department to both internal and external people.

. Maintaining visitor sign-in process including issuing access card to employees, vendors, contractors, etc.

. Managing the door access control system - issuing, canceling and monitoring the access record and reporting any issues and/or abnormalities.

. Maintain the office supplies for the department and initiate replenishment when necessary.

. Processing all invoices / SOA to Global Finance and raising all PRs for the assigned services

. Assist the FM Manager to review and make suggestion(s)/recommendation(s) contract, price and supplier by exploring options to get the best value, quality and service.

. Support the EHS as a certified first aider and fire warden of the department.

. Provide general administrative support and assistance to the FM team and staff.

. Any other tasks and/or ad-hoc projects/assignments as assigned by FM Manager.

. Assist in the registration of iLobby - to assist employees and visitors.

. Support other BUs to raise PR eg. Stationery order, name cards etc.

. E-file documents / information in SharePoint.

. New hire photo id stickers - liaise with printer for artwork and collection.

. Setup and re-instate of meeting room, including testing of camera, audio and display of the TV in the meeting room.

Interested candidates, please email your resume to [Confidential Information]

Anna See Sing Yee

CEI Reg R25157535

Recruit Express Pte Ltd

EA License No: 99C4599

We regret that only shortlisted candidates will be contacted