Admin cum Purchaser Assistant

ob Responsibilities

1. Administrative Duties

. Handle daily administrative and clerical tasks.

. Maintain proper filing and documentation, both physical and electronic.

. Handle incoming calls, emails and general enquiries.

. Prepare quotations, invoices, delivery orders and other documents when required.

. Maintain office supplies and arrange replenishment when necessary.

. Assist with data entry and preparation of reports.

. Provide general administrative support to management and other departments.

2. Purchasing Duties

. Source suppliers and obtain quotations for materials, tools, equipment and office supplies.

. Compare prices, quality, delivery lead times and payment terms.

. Prepare and issue Purchase Orders (PO).

. Follow up with suppliers on order status, delivery schedules and outstanding items.

. Coordinate with project teams and site supervisors to ensure materials are delivered on time.

. Verify supplier quotations, invoices and delivery orders against purchase orders.

. Maintain an updated supplier database and purchasing records.

. Monitor stock levels and arrange timely replenishment.

. Negotiate with suppliers for competitive pricing and better terms.

. Assist in resolving delivery discrepancies, defective items and supplier-related issues.

3. General Duties

. Coordinate with Accounts, Project and Operations departments.

. Ensure purchasing documents are properly maintained for accounting purposes.

. Perform other ad hoc administrative and purchasing duties as assigned by management.

Requirements

. Minimum GCE O-Level or equivalent.

. Relevant experience in administration and purchasing is an advantage.

. Proficient in Microsoft Excel, Word and email communication.

. Good communication, negotiation and organisational skills.

. Able to work independently, manage multiple tasks and meet deadlines.

. Experience in the M&E or construction industry is an advantage