Job Description

About the role

This role provides day-to-day office administrative and clerical support, oversee office upkeeping, cleanliness, facilities repair, maintain accurate records, support in training & elearning administration activities, manage daily IT operations and assets and provides enduser technical support.

Key responsibilities

Admin Support (70%)

Manage visitors and guests, issuance of visitor access cards, handle inbound calls and enquiries
Manage hotel arrangement for visitors
Assist with courier arrangement (overseas/local)
Oversee day-to-day office operations including cleanliness, pantry, office supplies and vendor coordination
Quarterly replenishment of stationery, grocery, first aid items.
Raise purchase requisition for non-trade purchases
Verify non-trade invoices & upload for Accounts processing
Manage company cars & car leasing related matters (e.g. servicing, repairs, road tax, fines, invoices verification etc)
Company car key monitoring
Oversee office maintenance work on cleaning, copier machine, appliances (water dispenser, microwave oven, refrigerator, etc) repair works, decoration
Assist in training sourcing and coordination
Assist in e-learning course administration & reporting
Manage office or company event setup and coordination
Assist in corporate initiative programmes such as employee engagement survey, innovation programme (AHA!), DE&I, compliance, and etc.
Manage Annual Workplace 5S exercise
Manage sourcing and arrangement of festive gift hampers and farewell snacks.
Weekly collection & distribution of letters from letterbox
Assist in Fire Drills as a Fire Warden
Manage name cards, envelopes printing, and company stamp indent
Assist in other ad hoc duties as assigned

IT Support (30%)

Provide technical support to end-users on various technical issues and problems relating to end-user devices (e.g., laptop, printer, mobile device, etc) and software such as Microsoft Office and SharePoint
Manage IT assets following the asset management lifecycle
Provide technical support and manage IT assets of overseas branch and representative office together with local admin staff
Manage data protection and cyber security functions and ensure proper security system setup and maintenance
Maintain IT assets, systems documentation and software licenses.
Provide technical and administrative support for IT governance and operational initiatives
Propose and implement information security measures to enhance operational IT functions
Maintain and update IT policies, controls, and compliance monitoring systems
Develop and update IT governance frameworks and policies
Support the day-to-day management of IT infrastructure, systems, and operational processes
Support and execute IT related Purchase, raise Purchase Request and follow up the payment related matters
Manage IT training
Assist in other ad hoc duties as assigned

About you

Minimum of 2 years of office administration, facilities management or related functions.
Minimum Diploma in Business Administration or related fields.
Basic knowledge of IT office concepts.
Good organizational and time management skills.
Proactive, adaptable with positive attitude.
Ability to work independently.
Good communication skills.
Meticulous and eye for details.
Computer literate with Microsoft Excel, Words, PowerPoint.

HOW TO APPLY:

Interested applicants, please click on Apply Now or submit your resume to [Confidential Information]

Please include the following information:

- Reason for leaving

- Expected Salary

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Trust Recruit Pte Ltd

EA License No: 19C9950

EA Personnel: Bong Cheong Leong (Alan)

EA Personnel Reg No: R25158271