ADMIN CUM HR EXECUTIVE

Job Responsibilities:

Human Resources

• Handle full spectrum of HR administrative matters, including employee records, onboarding and offboarding.

• Maintain and update employee personal particulars, employment contracts, leave and attendance records.

• Handle work pass applications, renewals, cancellations and related matters for foreign workers and employees.

• Assist with MOM-related matters and other statutory requirements.

• Monitor foreign worker levy, work pass validity, medical insurance, medical examinations and required certifications.

• Coordinate employee training, courses and certifications, including safety and construction-related courses.

• Maintain proper records of workers qualifications, licences, certificates and expiry dates.

• Assist with payroll preparation, overtime, allowances, deductions and other payroll-related information.

• Manage employee leave, medical certificates, attendance and other HR documentation.

• Support recruitment activities, including job postings, interview arrangements, hiring documentation and onboarding.

• Liaise with training centres, recruitment agencies and other external parties when required.

• Assist in employee relations and handle general staff enquiries.

General Administration

• Manage day-to-day office administration and documentation.

• Maintain proper filing systems for HR, project and administrative records.

• Coordinate office supplies, equipment, cleaning, maintenance and other office services.

• Assist management with administrative matters and ad-hoc assignments.

• Coordinate meetings, appointments and company events when required.

• Liaise with suppliers, contractors and service providers.

• Ensure company records and administrative documents are properly maintained and updated.

Job Requirements:

• Diploma or Degree in Human Resource Management, Business Administration, Management or a related field.

• Preferably 2-5 years of HR and administrative experience, preferably in the Singapore construction sector.

• Familiar with MOM work pass, Work Permit and foreign worker-related requirements.

• Good organisational and time-management skills with attention to detail.

• Able to work independently and handle confidential HR information professionally.

• Responsible, organised, proactive and able to meet deadlines.

• Candidates with experience in construction-related HR administration will be an added advantage.