Job Summary
We are seeking a detail-oriented and motivated Admin cum Accounts Operations Executive to join our team. The ideal candidate will be proficient in Autocount accounting software and responsible for supporting a range of financial, administrative, and inventory tasks.
Responsibilities
- Enter daily accounting data accurately to maintain up-to-date financial records
- Use Autocount software to update ledgers, generate financial reports, and process accounting transactions efficiently
- Organize and maintain proper filing and documentation of financial and administrative records
- Prepare accurate quotations for clients and respond to enquiries related to refunds, overpayments, and adjustments
- Assist in preparing financial reports, account statements, and audit documentation to support compliance and review processes
- Support month-end and year-end closing activities to ensure timely and accurate financial closure
- Communicate effectively with internal departments and external parties to resolve accounting discrepancies
- Perform general administrative duties related to accounting, finance, and inventory management
- Take and process customer orders, ensuring accuracy and timely handling
- Receive and inspect goods to verify quality and quantity against purchase orders
- Monitor office and production supplies inventory and place orders to maintain adequate stock levels
Required competencies and certifications
- Proficient in accounting software (specifically Autocount) to perform core accounting functions
- Ability to prepare invoices and quotations accurately
- Strong attention to detail to ensure accuracy in financial and administrative tasks
- Effective organizational skills to manage multiple tasks and meet deadlines
- Good communication and teamwork skills to collaborate with colleagues and external contacts
- Bilingual communication skills to support diverse interactions
- Minimum of 2 years of relevant accounting and administrative experience
- Availability to start work early at 5am and work Monday to Saturday, 5am to 3pm, including breaks
Preferred competencies and qualifications
- Ability to multitask efficiently in a fast-paced environment
