Job Summary
You will manage work permit applications and government-related processes, assist with vendor payments, prepare financial and job reports, process employee reimbursements, update databases, maintain files, and handle communications to support smooth office operations.
Responsibilities
- Process work permit applications and complete related government documentation to ensure compliance
- Assist in issuing payments to external vendors accurately and timely
- Prepare financial and job reports, verifying that purchase orders match tax invoices and delivery orders for accuracy
- Process employee expense reimbursements following company policies
- Update and maintain databases to ensure accurate and current records
- Organize and maintain digital and physical filing systems for easy retrieval of documents
- Manage incoming and outgoing calls and mail to facilitate effective communication
- Perform additional administrative tasks as assigned to support team needs
Required competencies and certifications
- Minimum of GCE O level qualification
- Proficiency in Microsoft Excel, Word, and Outlook to perform daily tasks efficiently
- Minimum 1-year relevant work experience to handle responsibilities independently
Preferred competencies and qualifications
- Familiarity with MYOB/ABSS Accounting software to support accounting functions
Other Information
- Work schedule: 5-day work week, 9 am to 6 pm
- Location: Sembawang/Admiralty
