Admin Coordinator

Key Responsibilities

We are looking for a proactive and reliable Admin Coordinator to support day-to-day operations across multiple departments. This role functions as a central point of coordination to ensure smooth office and site operations.

Responsibilities include, but are not limited to:

• Serve as the first point of contact at the office (e.g. attending to visitors, opening the door, handling walk-ins)

• Direct enquiries to the appropriate department and follow up where necessary

• Coordinate administrative matters across departments (HR, Sales, Operations, Marketing, etc.)

• Ensure required paperwork and forms are prepared, completed, and properly maintained

  • e.g. interview application forms, delivery sign-offs, document collection

• Manage the collection and handover of documents such as work permit cards and official papers

• Coordinate deliveries, drivers, and collections to avoid scheduling clashes and optimise routes

• Monitor daily activities to ensure smooth operations across all sites

• Track tasks, requests, and follow-ups to ensure nothing is overlooked

• Provide general administrative and coordination support as needed

• Assist departments with ad-hoc duties

Role Overview

This position functions similarly to a central administrative support or PA to multiple departments, handling a variety of operational matters across the organisation.

Requirements

We are looking for someone who is:

• Highly organised and detail-oriented

• Able to multitask and prioritise effectively

• Comfortable working in a fast-paced environment

• Capable of performing under pressure

• A proactive problem-solver who can work independently

• Resourceful and able to coordinate across different teams

• Possesses good communication skills
  

  Working Hours:
  Monday to Friday, 9:00 AM - 6:00 PM
  Address:
  18 Sin Ming Lane #06-27 Midview City Singapore 573960